Anyone that owns a computer, whether a company or a private individual, should be aware of the big need for data backup and protection. You never know when a fire will strike, and it’s usually when you least expect it. It’s highly necessary to have backups in place. There are several different methods of backing up data, and they have different pros and cons.
To keep data safe, businesses are constantly looking for secure storage options. Larger businesses can afford to retain an IT staff to work full time on security issues. Smaller businesses, however, cannot afford that luxury. They must find ways to store company files related to operations. Tax records, research and development plans, as well as confidential client information are all routinely stored. However, data can be lost or stolen. The question is, what data storage method is safest for small business owners?
Businesses store a great deal of data on their office computers. That data is generally safe if proper precautions are taken. However, what happens when a hard drive containing sensitive information crashes? If backups have been created, the business may not suffer any serious loss. On the other hand, if backups are not continually updated, data can be lost. Small business owners, to protect themselves and their clients, must take steps to safely backup data, but what type of backup system is best?
External hard drives are often used to create backup files. As a rule, they provide a safe way to duplicate data so that, if a computer drive should fail, no data is lost. Backup drives with two to three terabytes are easily obtained, and provide enough storage for most small businesses. However, external hard drives, like any other computer components, can be stolen or damaged. For that reason, industry experts generally recommend sensitive data be backed up to off-site storage sites.
Cloud Storage Best For Fire Protection
Cloud storage offers off-site protection of data in the event of a catastrophe such as a fire. Cloud storage has, in recent years, become a safe option for businesses needing to back up data. In addition, using cloud-based storage allows users with proper credentials to access data from anywhere. That ability is valuable to companies with staff members who often travel, as they can retrieve or update information from anywhere with an Internet connection. We Hate Malware has a great rundown of basic cloud storage services.
Some business owners express concerns over the security of cloud-based storage, but with today’s encryption systems, security is not a significant issue as long as all protocols are followed. Business owners are quickly discovering that cloud-based storage options meet their needs, and do so at a much lower cost than building and maintaining an on-site computer system sufficient to run the business and store large amounts of data.